Author identifiers serve as unique personal IDs and provide autors with an unambiguous identifiication throughout their professional career. IDs primarily help to identify authors’ publications in citation and other databases correctly and help them to identify their research performance metrics (such as number of publications, citation rate, H-index).
Identifiers help especially in these situations:
- Change of authors’ name
- Change of affiliation
- Having multiple concurent affiliations
- Interdisciplinary research
- Distinguish researchers of the same or similar name in the institution and/ or in the discipline
There are several types of identifiers, some are used only by certain databases, others are universal. The most important IDs are ResearcherID in Web of Science, Scopus Author ID, and ORCID iD which is a universal ID.
See below to find information on how to work with author identifiers and author profiles, on the way the individual systems are integrated and how to export data from one system to the other.
ORCID iD is a unique, universal and a publisher-independent author ID. ORCID provides authors with a platform to develop their professional profile, a kind of professional CV. Nowadays ORCID iD is widely used by publishers of academic and scientific publications and by database producers as well. Many publishers require authors to have ORCID iD for publishing with them at least with the first or corresponding author. ORCID iD is also implemented in Wos and Scopus. See below to get more information about its implementation.
All information about ORCID iD is also available on a separate page.
ORCID in WoS
There are several ways to work with ORCID iD in WoS:
- ORCID iD is automatically imported from your ORCID profile into the publication record in WoS. For publications indexed in WoS and saved in your ORCID profile, ORCID iD is automatically imported into publication record in WoS.
The article records may be imported into your ORCID profile automatically, for example by linking your ORCID profile with Crossref (database of publications, which are assigned DOI). This way ORCID iD transfers into WoS almost automatically. In that case such publications in WoS have your ORCID iD, but no ResearcherID.
- Automatic update between Publons and ORCID profiles. In case you have your profile in Publons and in ORCID, you may link and synchronize them automatically. Then you may update your Publons profile only via ORCID. Or vice versa, records you add to your profile in Publons will be automatically sent to your ORCID. Having and maintaining your Publons profile brings two advantages:
- Your publication records in WoS, which you have saved in Publons, are automatically assigned with your ORCID iD and ResearcherID.
- You take over the control of your WoS Author Profile via Publons. In Publons you may update the list of publications, which appear in your WoS Author Profile. In WoS Author Profile you may read all your bibliometric indicators – total number of publications, citations, H–index. More information about WoS Author Profile are available in the article Author Identifiers under the tab ResearcherID.
- By creating your Publons profile, your ResearcherID will be created automatically and will display together with ORCID iD with all publications assigned to your profile.
ORCID in Scopus
ORCID iD displays in Scopus only on author profile page. It does not display with publication records. Scopus profile is generated automatically, authors cannot edit their profile in full range. They can only ask for correction of their name, affiliation and the list of publications.
You can link your Scopus Author profile to your ORCID and import your Scopus Author ID and your publications from Scopus to ORCID. To link your profiles, use the Scopus Author Feedback wizard. In this process, you can adjust the list of your publications in Scopus (delete incorrect and add new ones), then adjust your name and affiliation, after that you can link your Scopus profile with your ORCID.
Scopus links publications to author profiles only automatically and ORCID iD is one of the parameters, which is used to assign records to profiles. In case you submitted your ORCID ID with your publication and your ORCID ID is linked with your Scopus profile, the chance your publication will be assigned to your profile correctly is highly increased.
ResearcherID (Web of Science)
There are two ways to generate author profiles in Web of Science:
- Automatically generated profiles
Author profiles are primarilly generated automatically from all publications in WoS. Each publication is assigned into one profile. If your profile is about right and has no major conflicts with other authors, you do not need to adjust anything. In this case you may just follow your profile, possibly adjust it every now and again.
- Profiles maintained by authors via Publons
In case your name is common in the research community and your publications are mixed up with other authors' profiles, you may create your own profile in Publons and select your own publications. This kind of profile displays in WoS labelled as „Claimed by the author“. The profile can be maintained only by you via Publons (eventually via ORCID, see the tab above), nobody else can request changes in your profile of this type.
More information on how to maintain author profiles in WoS at the following tabs:
WoS Author Record - automatically generated author profile
WoS Author Record is an automatically generated profile based on algorithm, which takes into account the following information on author: name, affiliation, e-mail, topic, journals, which you most often publish in and other parameters. Profile is created out of publications collected from all WoS Core Colection modules regardless which modules the CTU subscribes to. The total amount of publications and citations in WoS Author Record includes all publications and citations within WoS Core Collection. Therefore possibly more publications and higher citation impact (H-index) can be found in WoS Author Record than by searching in WoS. CTU does not subscribe to the Book Citation Index module, therefore in WoS Author Record you may find book chapters, which you may not find elsewhere in WoS.
Error rate and profile editing
There may be mistakes in automatically generated profiles, especially in case of more namesakes (even in different disciplines and different institutions). The algorithm might create multiplicate profiles and mingle the publications of multiple authors into one or multiple profiles.
Automatically generated author profile can be edited by anybody for you. Algorithm functioning improves and updates with every editing. A request for correction is made in WoS Author Record, and the correction is the subject of the same process in WoS as any other revision. The correction needs to be approved by WoS helpdesk and lasts about 5-7 days.
ResearcherID and Publons
ResearcherID is used only in WoS and is automatically generated together with your profile in Publons. This profile provides the possibility to create your own profesional CV, to maintain the list of your own publications (within or outside WoS). Publons platform is integrated with ORCID, so it is possible to import and export your publications from Publons into ORCID and vice versa. Due to the integration you may maintain your profile in Publons automatically just by importing your records from ORCID. In case you add your WoS records into Publons, they will be automatically assigned with your ResearcherID, and eventually ORCID iD (in case you have your ORCID linked to your Publons profile).
You may search in WoS using ResearcherID and ORCID iD, i.e. the entire list of publications of a specific author may be obtained this way and different metrics may be generated (H-index, citation rate and others). The advantage of adding your publications into Publons is that information on author’s publications are complete, important publications (highly cited for example) cannot be omitted this way and generated metrics is correct.
By creating the account in Publons and by adding your WoS records to Publons, you are also in control of your WoS author profile. This kind of profile is in WoS labelled as „Claimed by the author“. Such profile is no further generated or updated automatically, you need to update it yourself via Publons. You may update it also straight via ORCID in case you have set automatic update between ORCID and Publons.
Updating WoS through Publons/ORCID may last several days. Every new publication in WoS is always first assigned to an author profile automatically. In case all profiles are claimed or there is no suitable one, a new profile is created. As soon as the publication is linked with your active profile, the automatically generated profile expires.
Scopus Author ID
Scopus generates author profiles automatically and assignes them with Scopus Author ID. Neither Scopus Author ID nor ORCID iD displays with a publication record. Author’s name is directly linked to author profile and the IDs are displayed in the profile. Scopus works only with automatically generated profiles. There is no tool which authors could use for labelling their publications. Having ORCID iD stated directly in the publication may increase the probability of the publication to be correctly assigned with your profile. ORCID iD is one of the criteria according to which the publication is assigned to your profile.
Error rate and profile editing
The proces of assigning the publications to the author profile is done automatically. Therefore mistakes may occur in profiles. For example there are more profiles for one author, publications might be scattered over multiple profiles of other authors, mostly in case author names are similar. Revision of author’s profile can be requested by the author, eventually by anybody else on behalf of the author via Scopus Author Feedback Wizard (also available via the link Edit Profile located on author’s profile page). In the Wizard author may set preferred name, correct the list of publications (delete the errors and add the missing publications) or change affiliation. The link Request to merge authors, eventually Potential Author Matches allows merging more existing profiles into one. Even in the case of merging the whole profiles you have a chance to add or delete the individual publications and adjust your name and affiliation.
Author profile revision is to be done by Scopus and is proceeded by their helpdesk just like any other request for data correction. It may last several days up to two weeks.
Author profile in Google Scholar does not depend on any scholarly database or a publisher. It is a list of publications and citations in academic and scientific texts and documents, which Google Scholar indexes. They are peer-reviewed publications brought forth by commercial publishers of academic and scientific publications, by university publishing houses, learned societies, as well as institutional and departmental repositories and social networks for researchers (e.g. ReasearchGate) and so like. Publications are automatically assigned to a profile, citations are registered and H-index is calculated. You may edit your profile after Google login.
You may import publications from Google Scholar into ORCID account via BibTex. Export chosen publications into BibTex file, save them on your desktop and consequently import into ORCID.